Happy Bee Hives Co-ordinating Committee

Terms of Reference

Purpose: 

1. To enhance communication among Happy Bee Hives.

2. To provide a platform for Happy Bee Leaders to share their experiences.

3. To motivate and develop all Happy Bee related affairs.

4. Organize Hong Kong Wide functions for all Happy Bee Hives.

 

Membership :

One representative of Happy Bee Leader/ Assist Div Commissioner from each Division shall take part in the Happy Bee Hives Co-ordinating Committee.

 

Committee Members :

Commissioner-in-charge (Deputy Chief Commissioner and/or Assistant Chief Commissioner)

One Chairlady

One Vice-chairlady

One Secretary

13 Division Representatives (Note: Chairlady/Vice-chairlady/Secretary needs to take the role of Division Representative for their Division)

Headquarters Staff (In Attendance)

 

Terms of Appointment :

1. The terms of appointment shall be three years.  The Chairlady's appointment will be confirmed by an appointment certificate signed by the Chief Commissioner.  The Vice-chairlady's/ Committee members' appointment will be confirmed by an appointment letter signed by the Deputy Chief Commissioner (Membership Development).

2. One representative of Happy Bee Leader or Assistant Division Commissioner would be nominated to the Co-ordinating Committee by the Division. The Division representatives shall be elected among themselves to take up different positions of the “Happy Bee Hives Co-ordinating Committee”. 

3. Appointed members shall be eligible for re-election on the expiry of each term, but the total term of appointment for any continuous period for the Chairlady and Vice-chairlady shall not be more than two terms. Two months notice of resignation shall be given to Commissioner-in-charge, its vacancy shall be elected in the upcoming meeting.

 

Committee Meeting :

1. The Committee shall meet not less than three times a year.

2.The quorum of the Committee meetings shall not less than one third of the Committee members.

3. Any decision of Committee shall be approved by related Committees.

4. The Chairlady shall chair all Committee meetings.  n her absence, the Vice-chairlady shall act as the Chairlady at such meeting.

 

Votes :

1. At any meeting of the Committee, each Commissioner and Committee members shall be entitled to one vote on each matter.

2. In the case of any equality of votes, the Commissioner-in-charge shall have one casting vote.

 

Obligation 

Position

Obligation

 Commissioner-in-charge

- Act as a bridge between Committee and the Association and external affairs

- To attend Committee meeting; to advise and monitor the operation of the Committee

- To approve the minutes of meetings and report of the Committee

- Act as the final decision maker

 Chairman

- To convene and chair the Committee meeting

- To set meeting agenda

- Act as a Coordinator among members

- To report to Commissioner-in-charge

 Vice-chairman

- To assist the Chairlady in the operation of Committee

 Secretary

- To manage the internal and external correspondence of the Committee

- To prepare the agenda and record minutes for the Committee

- To collate activities information for the Committee such as contact list or correspondence etc.

 Division Representatives

- To report to Assistant Division Commissioner / Division Commissioner and release Happy Bee news in Division Team Meeting

- To assist Commissioner to liaise with the Happy Bee Units within the Division and carry out the Hong Kong Wide /Division activities

- To follow up/co-ordinate Happy Bee related affairs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2021-2024 Happy Bee Hives Co-ordinating Committee

 Commissioners-in-charge

 Ms Amy Yeung, Deputy Chief Commissioner (Membership Development)

 Ms Chan Cho Ying, Assistant Chief Commissioner (Membership Development)

 Chairman

 Ms Lau Tsz Kei (Sham Shui Po)

 Vice-chairman

 Ms Leung Ka Pui (NT East)

 Secretary

 Ms Leung Wan Yee (NT South)

 Committee Members

 Ms Lo Man Fung (IS East)

 Ms Kwok Hiu Ching (IS West) 

 Ms Luk Ka Wai (Kwun Tong)                     

 Ms Woo Yuen Shan (Yau Tsim Mong)

 Ms Hon Ching Yee (Kowloon City)

 Ms Yeung Mun Ting (Wong Tai Sin)

 Ms Law Yee Man (NT North)

 Ms Chan Suet Man (Yuen Long)

 Ms Chan Lok Yi (Outlying Islands)

 Staff in attendance

 Mrs Kelly Leung, Senior Executive

 Ms Elisa Lee, Senior Project Officer

 Ms Tiffany Hung, Project Officer

 Ms Eva Suen, Project Assistant

 

 

 

Last Update Date: 2021-09-01