Timeline

Procedure

Submission Methods*

At least 6 months before the commencement of the proposed project

(Participating the OPES)

Guider-in-charge has to inform the person-in-charge of Sponsoring Authority, District Commissioner and Division Commissioner regarding the OPES application. Afterward the “Application Form for Overseas Activities” (FORM-001-ICL) should be submitted to International and China Liaison Office for a preliminary approval. A meeting with the Guider-in-charge will be arranged by the office to understand more about the project.

1. By Post
2. In Person
3. By Email

At least 4 months before the commencement of the proposed project

(Not participating the OPES)

Guider-in-charge must seek for a preliminary approval from International Commissioner. A meeting with the Guider-in-charge will be arranged by the office to understand more about the project. A meeting with the Guider-in-charge will be arranged by the office to understand more about the project.

1. By Email

At least 3 months before the commencement of the proposed project

Guider-in-charge has to submit a project proposal (FORM-002-ICL) with the itinerary, accommodation, transportation arrangement and final list of participants in detail for the final approval. If the unit did not participating the OPES, please also complete and return the “Application Form for Overseas Activities” (FORM-001-ICL) together with the project proposal to the office.

2. By Post
3. In Person

At least 2 weeks before the commencement of the proposed project

If there are any changes on the proposal, please provide justification(s) for those changes in written form to International and China Liaison Office for the official approval.

1. By Email

2 month after returning

Guider-in-charge has to complete and return an evaluation report (FORM-003-ICL) together with other relevant documents to the office.

1. By Post
2. In Person